Executive assistant to CEO and Fixed income desk

☑ Основной блок:

Опыт работы: 3–6 лет.

Тип занятости: полная занятость.

График работы: полный день.

Зарплата: по результату собеседования.

Примерное место работы: Россия, Москва.

☑ Актуальность объявления:

Это объявление № 1136750 добавлено в базу данных: Четверг, 13 марта 2025 года.

Дата его обновления на этом интернет-ресурсе: Вторник, 18 марта 2025 года.

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☑ Подробности о вакантном месте:

We are looking for Executive assistant CEO and Fixed income in order to provide service for Leading global financial corporation (investment banking, securities, investment management and wealth management, serving clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries).

Position responsibilities:

• Providing full administrative and secretarial support to CEO of Moscow Bank and Fixed Income desk of 3 employees;
• Diary Management – Management of all diaries to provide clients/colleagues guidance, face-to-face or via telephone of the team’s whereabouts. Liaising with internal and external clients in order to facilitate meetings/conference calls - always with awareness of different time zones.
• Extensive travel booking – creating complex itineraries for trips. Airplane tickets, car bookings, hotel reservations, and other travel items. Adhering to Firm policy.
• Visa Arrangement – ad hoc as required.
• Expense Management - Preparing and processing complicated expense reports in a timely fashion, ensuring adherence to Firm and Expense policy.
• Invoice Management – Prepare and process of CEO and Fixed Income invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise.
• Maintenance and monitoring all records for the team (business strip records, attendance & holiday records).
• Holiday tracking - maintaining leave trackers for the team.
• Internal/External Events – organizing Client Events and meetings and Internal Corporate events including New Year party and summer party for Moscow office.
• Databases/Spreadsheets - Maintaining accurate client information using the Firms Tracker systems.
• PowerPoint presentations
• Documentation - Preparing, completing and distributing materials as necessary. Arranging execution of confidential documents.
• Provide backup secretarial cover and telephone coverage for colleagues as necessary.
• Other ad hoc duties as required

Skills required:

• Fluent Russian and English language required
• Previous 3-5 years of work experience as team assistant / assistant to CEO
• Excellent organizational skills
• Microsoft Outlook (email and calendar) required
• Proficiency in Microsoft Word, Excel and Power Point, advanced Internet use
• Excellent telephone skills
• Previous banking experience is advantage

Personal Specifications:

• Able to prioritize a busy workload independently
• Demonstrate professional behavior and outstanding work ethic at all times
• Highly organized and confident in organizing complex meetings
• Maintain confidentiality on all aspects of workload
• Excellent understanding of urgency
• Excellent attention to detail and good time management
• Flexible on working hours and understanding of the business demands
• Able to adapt communication style to needs of audience
• Ability to work as part of a team.

☑ О компании:

Логотип (эмблема, торговая марка, бренд) компании:

Сфера деятельности компании: Строительство, недвижимость, эксплуатация, проектирование; .

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