Office Manager, Dubai

Administrative Management

• Oversee general office operations and ensure efficient workflow.
• Supervise administrative staff and delegate tasks as needed.
• Manage office supplies, equipment, and inventory, and place orders when necessary.
• Develop and implement office policies and procedures to maintain a productive work environment.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Answer telephone calls and emails from customers and clients, directing them to relevant staff.
• Maintain the office budget, making necessary orders while keeping within budget constraints.
• Track office necessities and arrange timely delivery.
• Greet and assist clients and guests, offering beverages as needed.
• Assist team members with paperwork when required.

Facilities Management

• Coordinate office maintenance and repairs, liaising with building management and vendors.
• Ensure cleanliness and tidiness of the office space, including common areas and meeting rooms.
• Manage office security systems and protocols, including access control and emergency procedures.

Human Resources Support

• Assist with recruitment and onboarding processes for new employees when needed.
• Coordinate employee events, meetings, and training sessions.

Financial Management

• Assist in budget preparation and expense tracking for office-related expenditures.
• Process invoices, expense reports, and other financial transactions for office needs.

• Monitor office expenditures and identify cost-saving opportunities.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Proven experience in office management or administrative role.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to work independently and collaboratively in a team environment.
• Attention to detail and problem-solving skills.
• Fluent in English (Russian will be a plus).

We offer

• Competitive salary and benefits package.
• Opportunities for professional development and growth in the above mentioned areas.
• Supportive work environment with a collaborative team.
• Opportunity to contribute to the success and growth of the company.

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