General Office Manager (HD Hyundai Infracore Co., Ltd. )

☑ Основной блок:

Опыт работы: 3–6 лет.

Тип занятости: полная занятость.

График работы: график: 5/2 (рабочих часов: 8).

Зарплата: от 120000 до 150000 руб. за месяц.

Место работы (точный адрес): Россия, Москва.

☑ Актуальность объявления:

Это объявление № 36705670 добавлено в базу данных: Четверг, 13 февраля 2025 года.

Дата его обновления на этом интернет-ресурсе: Воскресенье, 16 марта 2025 года.

☑ Репутация компании "Торговый Отдел Посольства Республики Корея":

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☑ Подробности о вакантном месте:

SUMMARY

The General Office Manager’s role is to ensure the efficient running of the office and managing all activities that require administrative support. Basic bookkeeping is a key part of the role.

• Location: Moscow, Russian Federation
• Reports Directly to: Head of Representative Office
• Reports Indirectly to: N/A
• Supervises: Head of Representative Office
• External Stakeholders: HD Hyundai Infracore Co., Ltd. (Korea HQ)

KEY RESPONSIBILITIES

Office Management

• Keep up-to-date information on relevant office equipment, procedures, and processes.

• Respond to inquiries and assist any visitors to the office

• Coordinate maintenance of office equipment as necessary

• Generally, support the head of representative office and other colleagues as required

Finance/Accounting Tasks

• Assist in the design, implementation, and timely calculations of wage incentives, commissions, and salaries for the staff

• Provide weekly reports on expenditure of the representative office personnel

• Maintain and update the demand planning and ordering system by direction of head of representative office or Sales Strategy & Marketing Leader, providing summary of monthly forecast and sales performance by distributors.

• Check, seek authorization, and arrange for payment of all invoices. Process and file expense claims

• Work with and seek advice from the external accounting firm on accounting and tax related filings

• Report to and liaise with the head quarter in Korea

Administrative Tasks

• Assist with the management of the head of representative office’s diary, arranging meetings and ensuring regular duties are scheduled

• Ensure the smooth running of the office including attending to visitors and making sure everything works

• Organize staff meetings, type agendas, and take an action points/minutes

• Make travel and accommodation arrangements as necessary

• Translations, interpretation (Russian and English)

• Organizational support of expatriate foreign manager

• Support Logistics including taxi, hotel reservation, or visa registration for foreign delegation

• Proactively monitor processes, identify tools, procedure and other measures that increase effectiveness and grow the organization

• Recordkeeping - ensure that all policy and process documents are properly updated and maintained.

Key Performance Indicators for General Office Manager

1. Office Management

• Time gap between request for office resources and initial action and responsiveness in following up and resolving the request
• Time lapse between depletion and replenishment of supplies and getting them replenished
• Percentage of cost savings per month/quarter

2. Finance/ Accounting Tasks

• Number of days to process accounting/administrative transactions/payments (set benchmarks with statutory deadlines etc.)
• Frequency of inaccuracies in payroll management
• Percentage of accurate financial reports and forecasts presented on time per month/ quarter/year
• Number of compliance violations in a year and cost of penalties incurred

3. Administrative Tasks

• Percentage of reports completed on time, with little need for revisions.
• Recordkeeping - updated status of all databases being managed (vendors etc.)

???We are looking forward to your resume (with a photo)!???

COMPETENCIES

Technical & Non-Technical Competencies

• Excellent written and verbal communication skills, including strong proof-reading skills
• Proficiency in English
• High level of written accuracy in all aspects of your work
• High level of computer literacy; proficient in the use of MS Office, Word, PowerPoint and Excel
• Knowledge of current best practices in business operations management.
• Ability to work with minimum supervision often alone and prioritize tasks appropriately
• Ability to relate to people at all levels effectively.

Technical & Non-Technical Competencies

• Bachelor's degree in Business Administration with Accounting or Taxation
• 3 years or more experience in office management role.
• Experience with an international company or an accounting firm will be an added advantage

Conditions

• Location: Moscow, Russian Federation
• Monthly salary is approximately 120,000 rubles, with the possibility of adjustment based on work experience. (Additional benefits and incentives can be discussed during the interview process.)

???We are looking forward to your resume (with a photo)!???

☑ О компании:

Сфера деятельности компании: Общественная деятельность, партии, благотворительность, НКО; .

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