Business Assistant

Вакансия № 1454527 от компании SCHNEIDER GROUP на Электронной Службе Занятости Населения Москвы.

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☑ Основной блок:

Опыт работы: 3–6 лет.

Тип занятости: полная занятость.

График работы: полный день.

Зарплата: по результату собеседования.

Примерное место работы: Россия, Москва.

☑ Актуальность объявления:

Это объявление № 1454527 добавлено в базу данных: Суббота, 22 февраля 2025 года.

Дата его обновления на этом интернет-ресурсе: Воскресенье, 16 марта 2025 года.

☑ Статистика предложения работы № 1454527:

Прочитано соискателями - 258 раз(а);
Отправлено откликов - 0 раз(а);

☑ Репутация компании "SCHNEIDER GROUP":

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☑ Подробности о вакантном месте:

Responsibilities:

Organization of work and logistics of the office:
- Provision of office stationery and supplies;
- Preparation of documents, including review and arranging of execution of the contracts , required for: supply of stationery, supplies and other inventory items necessary for the office, maintenance and repair of office equipment, cleaning company services;
- Control over the technical condition of the office.
Office Administration:
- Reception of incoming calls, messages, documentation;
- Organization of business trips: air and railway tickets, taxi, visa support for journalists/dealers/customers/employees;
- Preparation of paperwork/direct contacts for accreditation in Swiss Embassy;
- Processing and storage of incoming documentation;
- Preparation, execution and archiving of outgoing documentation;
- Preparation of office memos regarding to business activities of the Company;
- Preparation of representative expense reports and respective documents.
Interaction with suppliers, dealers and retail customers, customs offices and customs broker:
- Expertise of the contacts with suppliers / buyers in accordance with the legislation of the Russian Federation and preparation them for signing;
- Reception and processing of orders of dealers, control over correctness of registration of shipping documents;
- Informing dealers about all changes in the range, increases and decreases in prices, promotions of demand, time of delivery of the goods on stock;
- Update of price-list;
- Timely update of data of dealers in the Company information system;
- Processing of orders of the goods of dealers;
- Processing of orders of the goods based on customer needs;
- Control of trade receivables / trade payables and timely repayment;
- Reconciliation of settlements with suppliers / customers;
- Interaction with customs office, customs brokers in terms of import / export of goods;
Control over the safety of inventory and cash assets:
- Receipt, storage and release of the goods according to the Russian legislation;
- Inventory of the goods and spare parts.
Settlement and cash services:
- Registration of incoming and outgoing cash orders;
- Delivery of cash proceeds to the bank;
- Carrying out payments from retail customers and issuing check-cash receipts;
- Re-registration of cash machine in accordance with new Federal Law of the Russian Federation;
- Authorization of payment orders in the Bank-Client system;
- Request for an extract from the corporate cards;
- Control over the movement of cash.
Interaction with the Authorized Service Center:
- Informing the Service Center about the availability of spare parts in the warehouse;
- Preparation of orders of spare parts required upon request of the Service Center;
- Preparation of the necessary documentation and reports under the agreement with the Service Center.
Prolongations of rental agreements of the office and warehouse (preparation of paperwork and negotiations with Landlord representatives).
Registration of POS-materials (gifts, displays, etc) and its shipments to dealers.

Requirements:

Higher education
Proven similar experience as business assistant / in office administration
High level of English language
Preferably working experience for an international company, experience in communication and reporting to the foreign located HQ
Advanced MS Office knowledge (Excel, PowerPoint)
Willingness to build long-term relations with the Company, ability and willingness to work in a multicultural company
High level of self-organisation, analytical mind, flexibility, team-orientation, accuracy and reliability, excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills.