Office Administration Supervisor with HR functions

☑ Основной блок:

Опыт работы: 3–6 лет.

Тип занятости: полная занятость.

График работы: полный день.

Зарплата: по результату собеседования.

Место работы (точный адрес): Россия, Москва, Тестовская улица, 10.

☑ Актуальность объявления:

Это объявление № 22079854 добавлено в базу данных: Четверг, 6 марта 2025 года.

Дата его обновления на этом интернет-ресурсе: Понедельник, 17 марта 2025 года.

☑ Репутация компании "ООО Терумо Рус":

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☑ Подробности о вакантном месте:

Responsibilities:

• Handling incoming calls, visitors greeting;
• Courier, post office, delivery arrangements; sorting and distributing incoming post;
• Order stationary, water, furniture and other goods for office needs;
• Purchase Orders preparation for weekly payments and assistance to accounting department in requesting and receiving the necessary financial docs;
• Interacting with the cleaning service, the administration of the business center, and other third-party organizations for maintaining proper office function and keeping the office in perfect order;
• Documents exchange with vendors (both originals and electronic (scanned copies);
• Assistance to General Director (expat) upon request or demand (preparing migration docs; work permit and visa prolongation; handling rental issues, not frequent families requests, providing translation support, transportation arrangements);
• Interacting with service organizations and suppliers for various office needs, improve office environment by making it more comfortable for colleagues;
• Communication with Help Desk for IT support and PC/equipment orders;
• Registration of Business trips and Business dinners Applications, forwarding to outsourcing company after gathering all the approvals – for financial processing.
• Registration of vacation days based on vacation applications from employees; 2-week ahead notification about the vacation start;
• Liaising with colleagues and external contacts to book travel and accommodation, assist with Visa, etc.;
• Conducting business correspondence in English with colleagues from different departments on various issues; preparing necessary reports upon demand;
• Communication with Head Office on HR questions (providing necessary data upon request; participation in regular HR meetings, working with company HR and trainings platforms as an Admin);
• HR documentation (to maintain HR documentation and payroll process, (hiring & firing process, orders, timesheets, vacations and etc...)
• Labour protection procedures organization in collaboration with outsorcing company.
• Performing new staff adaptation procedures, providing support to newcomers;
• Making organizational announcements for employees; updating and distributing company documents templates and policies;
• Organizing and coordinating business meetings, corporate events.

Requirements:

• Previous relevant work experience;
• High education;
• Fluent written and oral English;
• Excellent knowledge of MS Office software;
• Pleasing Personality;
• Good communication and strong interpersonal skills including excellent telephone manner;
• Attention to details;
• Ability to handle with multitasking and being self-organized;
• Team orientation.

Work conditions:

• Fixed-term contract for maternity position. Employment in line with Russian Labour Law;
• Monthly salary: 125 000 RUB net
• Good career experience in international company;
• Meal allowance;
• VMI and Accidental Insurance;
• Friendly environment;
• Corporate SIM-card;
• Comfortable office in Moscow Business Center "Moscow City".

☑ О компании:

Логотип (эмблема, торговая марка, бренд) компании:

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